Auditions and Orchestra Operations Assistant

We are looking for a part time (0.5 FTE) assistant to provide administrative support to the auditions of the vacant seats in the orchestra and administrative support to the library and Orchestral Personnel Managers (OPMs).

Providing administrative support to the auditions of the vacant seats in the orchestra and administrative support to the library and Orchestral Personnel Managers (OPMs). Overseeing and delivering the process of auditions from confirmation of vacancy, liaising with audition panels, advertising with our provider Muvac, delivering the audition days, and providing the results to candidates.

Responsibilities

• Planning:
  • Ensure all vacancies have a timeline for recruitment
  • Ensure all paperwork for recruitment is in good order
• Execution:
  • Advertise positions
  • Manage candidate and panel queries, acting as main point of contact
  • Run audition days
  • Ensure candidates and OPMs are informed of outcomes
  • Support library with admin and part/pad preparation
  • Support the OPMs with administration and routine tasks
• Collaboration:
  • Work closely with chairs of panels, the Orchestra Committee, and the Orchestra Personnel Manager to ensure smooth delivery of auditions, including making the process more effective and time efficient.
  • Work across the Orchestra Operations team to support smooth administration
• Orchestra-Wide Responsibilities:
  • As required by the CEO

Job Requirements

Essential:

• Good administrative skills with proactive, responsive management of communications
• Ability to read music
• Good IT skills, inc MS Office
• Good people skills, especially in the field of managing candidates, musicians, and key stakeholders

Desirable:

• Previous experience with auditions or recruitment
• Experience working with a professional orchestra

How to Apply

Email CV and cover letter to: team@theHRhub.co.uk

Subject: Philharmonia – Auditions and orchestra operations assistant

Closing Date: 30th October 2026, midday

Interviews: Will be held across early November (5th, 6th or 9th)

Contact name: Hannah Titmas

For a full job description please visit: https://philharmonia.co.uk/vacancies/